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Privacy Policy

Our Privacy Notice helps you understand what information we collect about you at R3 Energy Recruitment Services, how we use that information and how you can control information about you that we hold. We also explain the procedures that we have in place to safeguard your privacy, in accordance with the General Data Protection Regulation (GDPR).


When we say “R3”, “we”, “our”, or “us” we are referring to R3 Energy Recruitment Services.
It applies to all employees, workers, contractors, candidates and individuals and clients or potential clients of ours.
R3 is a "data controller". This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection legislation to notify you of the information contained in this privacy notice.
This notice applies to current and former employees, workers, contractors, candidates and individuals and clients or potential clients of ours in respect of whom we hold personal data. This notice does not form part of any contract of employment, a contract to provide services or any other contract. We may update this notice at any time.


It is important that you read this notice, together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal information about you, so that you are aware of how and why we are using such information.​

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GDPR

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The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) is a new regulation which replaces the Data Protection Regulation (Directive 95/46/EC). The Regulation aims to harmonise data protection legislation across EU member states, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate.

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Your new rights under the GDPR are set out in this notice but will only apply once the GDPR becomes law on 25th May 2018.

Please read the following notice carefully so you understand how we view, use and protect your personal data.​

 

Who we are and what we do

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We are a recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003 (our business).  We also provide the following other services: management consultancy, market research, and outsourcing

As a recruitment agency the Company collects and processes both personal data and sensitive personal data. It is required to do so to comply with other legislation. It is also required to keep this data for different periods depending on the nature of the data.

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Data protection principles

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We will comply with data protection law. This says that the personal information we hold about you must be:

  1. Processed lawfully, fairly and in a transparent way.

  2. Used for specified, explicit purposes and not used in any way that is incompatible with those purposes.

  3. Adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed

  4. Accurate and kept up to date.

  5. Kept only as long as necessary.

  6. Handled in a way that ensures appropriate security, including protection against unlawful or unauthorised processing, access, loss, destruction or damage.

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The information we may collect

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We might collect, store and use the personal data of the following types of people to allow us to undertake our business:

  • Prospective and placed candidates for permanent or temporary roles;

  • Prospective and active client contacts;

  • Supplier contacts to support our services;

  • Employees, consultants, temporary workers;

  • Respondents to market research surveys;

  • Visitors to our website:

  • Attendees of events hosted by us; and

  • Supporters of or participants in CSR initiatives undertaken by us.

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R3 collects personal data about you to provide you with work-finding services. Personal data consists of information including your name; address; e-mail address; copy of identity documents, such as passport, driving licence, utility bills; National Insurance number; bank account details, payroll records and tax status information; salary, annual leave, pension and benefits information; work and education history and your responses to and the results of assessments plus details.

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We may also collect, store and process sensitive personal information, such as information on physical and mental health, sexual orientation, race or ethnic origin, religious beliefs and criminal records and offences as part of a recruitment process.​

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How may your personal information be collected? 

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Through an application and recruitment process. We may sometimes collect information from third parties including former employers, credit reference agencies or other background check agencies. Individuals at clients may provide us with their contact details as part of a discussion about our services.

We may also collect personal data which is publicly available on websites such as jobs boards, LinkedIn, or similar recruitment-related websites.

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We may use third-party applications which source their data from publicly-available websites.
We may collect additional personal information in the course of job-related activities throughout the period of you working for or with us.


Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

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How we may use information about you

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R3 may hold personal data on individuals for the following purposes:

  • Staff administration;

  • Advertising, marketing and public relations (please refer to our Marketing Policy);

  • Accounts and records;

  • Administration and processing of work-seekers’ personal data for the purposes of providing work-finding services, including processing using software solution providers and back office support; and

  • Administration and processing of clients’ personal data for the purposes of supplying/introducing work-seekers.

  • Data sharing

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We may have to share your data with third parties, including third-party service providers and other entities in the group.

We require third parties to respect the security of your data and to treat it in accordance with the law. We may transfer your personal information outside the EU.

If we do, you can expect a similar degree of protection in respect of your personal information.

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Why might you share my personal information with third parties?

We may share your personal information with third parties where required by law, where it is necessary to administer the working relationship with you or where we have another legitimate interest in doing so.


Which third-party service providers process my personal information?

"Third parties" includes third-party service providers and other entities within our group. The following activities are carried out by third-party service providers: payroll, pension administration, benefits provision and administration, IT services, and recruitment services.​

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Third Party Links

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Links on our site that belong to third parties may be found. These websites have their Privacy Policy, which you agree to when you link to the site. You should read this third party policy. We do not accept claims of liability or responsibility in any way for these policies or links, as we have no way to control the third party sites.

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​Data security

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We have put in place measures to protect the security of your information, for example to backup and protect the integrity of our electronic communications and data storage systems. Details of these measures are available upon request.

Third parties may only process your personal information on our instructions and where they have agreed to treat the information confidentially and to keep it secure.

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need to know. They may only process your personal information on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.​

 

Accessing Information

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The Data Protection Act and EU General Data Protection Regulation (GDPR) provides you with the right to access the information that we collect about you. We are committed to providing reasonable access to visitors who wish to review the personal information retained when they register with our Website and correct any inaccuracies contained. If you wish to request a copy of the personal information held, correct or update details, or unsubscribe at any time, please contact info@r3-energysolutions.com. We will always treat requests to access information or change information in accordance with applicable legal requirements

 

Rights of access, correction, erasure, and restriction

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Your duty to inform us of changes
It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your working relationship with us.

Your rights in connection with personal information
Under certain circumstances, by law you have the right to:

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  • Request access to your personal information (commonly known as a "data subject access request"). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it. 

  • Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.

  • Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).

  • Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.

  • Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.

  • Request the transfer of your personal information to another party.

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If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please write to us.

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Changes to this privacy notice

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We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information. 

Cookies

 

Outlined below are the cookies that are used by this site to provide the full range of online services by R3 Energy Recruitment Services.

A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website, which enables the website to tailor its offerings to your preferences when you visit it.

We use cookies to help us:
What all of this means is that you get the best possible user experience and the most relevant information based on your needs. Cookies enable us to constantly evolve, develop and improve functionality to provide you with the best possible user experience.

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The cookies we use

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  • Strictly necessary

  • Just as it says, these are the essential cookies to enable you to use the site effectively i.e. applying for a job or submitting a CV. Accepting these cookies is a condition of using the site.

  • Functionality

  • These cookies help our site remember the choices you made, for example, username, and also help make the most of our enhanced features, such as providing news or updates relevant to you.

  • Performance

  • These cookies help us monitor the performance of our site, providing us with the information to constantly optimise and develop our site to get the best user experience for you, for example site visits or source of visitors.

  • Personalisation

  • We use personalisation or targeting cookies to make sure we advertise the jobs that we think may be of interest to you, making your user experience a personalised one

  • Third party

  • As you use our site, you will notice that we have content from other sites, for example, YouTube or Google Maps. We also facilitate the opportunity to engage with us further through social media channels, for example Twitter and Facebook. We use third party cookies to help deliver relevant information to you and integrate content with social networks.

  • Google Analytics

  • These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.​​


What we don’t use cookies for


We don’t use cookies to gather any personal information that could be used to advertise products or services to you on other websites.

Your permission to use cookies
If the settings on your browser that you are using to view our website are adjusted to accept cookies, we take this, and your continued use of our website, to mean that you are happy to have cookies enabled.

Turning cookies off
Please be aware that by not accepting cookies you will not be able to use some of the key functions of www.r3-energysolutions.com website including:

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  • Registering with R3-energysolutions.com

  • Signing in to R3-energysolutions.com

  • Applying for jobs on R3-energysolutions.com

  • Submitting a CV

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If you don’t want us to store a cookie on your PC to make your journey on our website the best it can be, you can switch cookies off by adjusting your browser settings to stop it from accepting cookies. Each browser acts differently so remember to check your browsers ‘help’ settings.

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Contacting Us

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We welcome any queries, requests you may have regarding this Privacy Policy, or comments. Please do not hesitate and feel free to contact us at info@r3-energysolutions.com

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